The majority of companies continue to receive upwards of 70 percent of incoming invoices through mail and faxes. This creates a manual process which is error prone and time consuming. Accounting departments devote enormous resources to manually entering invoice data into ERP systems, verifying its accuracy against Purchase Orders, etc., and correcting errors prior to processing the invoice. Each invoice typically contains multiple pages, line items, and amounts. According to leading analysts the cost for processing an inbound invoice is a minimum of $8 dollars to process, with 70% of that cost attributed to manual data entry.

SEEBURGER's 4Invoice solution is an advanced, comprehensive invoice automation solution. Inbound documents are captured via free formation technology, automatically validated against master data stored in account payables systems, and electronically routed through an organization's approval processes.

• Optimize resources by eliminating manual data entry and time consuming Invoice to PO matching
• Improved Approval Processes through the use of advanced Workflows
  • If invoice matches to a PO, then automatically process. If the invoice does not have a corresponding PO or it conflicts with your pre-defined approval procedure then route through Workflow
• Automatically transform data into back-end application formats for posting or integrate with archiving systems
• Comply with new legal invoicing mandates set by government institutions
• Reduction in errors by automatically recognizing data
• No more duplicate payments as invoices are reconciled with PO
• No "Lost Invoices" scanned into system

The overwhelming majority of invoices correspond to procurement generated purchase orders. However, this is a complex process that is prone to errors as the information required for final execution exists in two companies systems (i.e. the customers and suppliers). Too often, inbound invoices do not match an existing purchase order which leads to expensive manual processes and delayed payments. SEEBURGER through data validation techniques automatically matches invoices down to the line item level.