Although Web Services and Electronic Collaboration are the key buzzwords of today's economy, the majority of business is still done via manual paper-based processing. For example, supplier invoices and customer orders are still received via fax machines of yesterday. The process for handling these documents is time-consuming, error prone, and most of all unnecessary. Changing the way in which trading partners interact with you is an evolving and slow process, but changing the way your organization deals with paper transactions can be done in a few weeks. Paper-to-ERP is removing the manual and cluttered processes of yesterday for many organizations around the globe.

The solution is programmed to recognize standard data elements of business transactions such as order numbers, amounts, bank details, article numbers, addresses, etc.As alterations or variations are presented, artificial intelligence learns and stores them in the knowledge base for future application so manual intervention is no longer needed. This process allows the system to handle structured and unstructured data, and is the key to deploying the solution quickly and efficiently.  Remember, most companies don't receive standard, pre-defined documents but receive hundreds of paper variations of the same data.

Paper-to-ERP is a proven international solution which is providing new efficiencies and real world benefits.

• Reduce costs by automatically recognizing, verifying, and  integrating your paper-based transactions into your applications
• Remove manual, error prone re-keying of critical documents
• Automated two-way document matching to ensure that invoices which are received are properly matched to the system generated purchase orders
• Data is recognized and converted into any other format such as XML, Flat file, application file, etc. for integration with any back-end application
• Automatically send change notices, acknowledgements, or other partner notifications
• Increased customer service as automation removes lost orders and delays
• Global solution which can easily understand different languages and regional transaction elements

• 4order - remove manual data entry of inbound paper and fax based Orders
• 4invoice - remove manual data entry of inbound paper and fax based Invoices; automatically match inbound invoices with system generated purchase orders
  • Invoice Console - an add-on component of 4invoice that fully integrates the entire 4Invoice processing within SAP systems including processing, monitoring, and exception handling
  • Approval Workflow - utilize SEEBURGER's BPM tool or in-house 3rd party work flow solutions to automate the routing and approval process of flagged documents (i.e. documents containing errors or non-PO based invoices)