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Who benefits from a Managed File Transfer solution?
In short, anyone who needs to transfer company-critical or sensitive data via non-secure channels and wants to minimize the risks involved.
Wide range of possible applications for Managed File Transfer
High-performance MFT solutions are well suited for a wide range of data-exchange scenarios such as spontaneous (ad-hoc) data transfer, regular scheduled data transfers, teamwork, or also data exchange between connected systems.
Every corporate business process involves exchanging electronic data. To ensure such data is transferred securely, it's recommended that you use a professional Managed File Transfer (MFT) solution. MFT comprises software technologies that secure, control, document, and automate the complete process of electronic data exchange.
Unstructured data exchange
Without MFT software, any exchange of unstructured data such as contracts, drawings, reports, employee information, project data, customer and supplier data etc. takes place without any oversight or control checks, entailing risks.
Best practice invovles consolidating all data transmissions on a central, monitored communication platform. MFT enables critical business data to be securely exchanged with business partners, systems and applications, all with an audit trail. This effectively prevents data manipulation and loss, which is especially important for unstructured business data (e.g. contracts, drawings, reports, employee information, project data, customer and supplier data etc.).
By embracing MFT, companies can not only rule out the risks of unsecure and inefficient data transmission. But they can also reduce their operating costs by using a single and central solution. At the same time, the MFT solution provides an overview as to what potentially sensitive data has been forwarded to where or whom internally or externally – whether intended or not – and can respond to situations in an appropriate and timely manner. MFT also helps companies meet their own data protection and privacy regulations (company policies) as well as industry-specific compliance requirements. For example the Sarbanes–Oxley Act (SOX) governing financial data and the Health Insurance Portability and Accountability Act (HIPAA) governing health data in the United States.
Who benefits from MFT? In short, anyone who wants to transfer company-critical or sensitive data securely and minimize the risks involved.
In more specific terms, every corporate business process involves electronic data exchange – information shared either within the company or with business partners such as customers, suppliers or service providers. Whether invitations to tender, price lists, project proposals, orders, invoices, design data or machinery data, confidential reports or personal information: reliable and secure electronic transmission of sensitive data is crucial to business success. Particularly in development projects or when implementing project orders, fast and reliable exchange of even large data quantities is essential, enabling cooperation in real time between teams at multiple locations or with multiple customers and suppliers.
The problem is that data transfer usually takes place via unsecure channels (the Internet) and is frequently still using technologies no longer suited to meeting today's requirements in terms of transmission security, data integrity, reliability and performance.
Managed File Transfer (MFT) comprises software technologies that secure, control, document, and automate the complete process of electronic data exchange. In contrast to conventional means of data transfer, e.g. via email or FTP server, secure MFT solutions offer the following key functionalities:
High-performance MFT solutions are well suited for a wide range of data-exchange scenarios, such as for spontaneous (ad-hoc) data transmission, regular scheduled data transfers, teamwork, or also data exchange between connected systems:
MFT functionality is available either as separate, autonomous applications or integrated in comprehensive enterprise software solutions. The MFT solutions offered differ distinctly in their architecture, scope of functions, scalability, price model and operating model as well as the provider's service scope. The following tips will help you choose the right option.
Efficient data transfer Faster and more efficient transmission (five times as fast as File Transfer Protocol) of any data, even unstructured data, of any size with guaranteed delivery irrespective of country- or industry-specific standards
Comprehensive, end-to-end data protection End-to-end encryption during data transfer (using secure transmission protocols such as FTP, OFTP, SFTP, SCP, AS2 and HTTPS) and encrypted data storage
Secure authorship The electronic signature secures the authenticity of the sender and the integrity of the transmission
Central administration and access control of data transmissions Data transmissions of a wide range of areas of application, including automation, monitoring and access rights management, are administered centrally. Any unauthorized access to electronic files is prevented by assigning roles and access rights and user authentication
Compliance with regulations Company-wide enforcement of data protection, privacy and security guidelines and compliance with all statutory and industry regulations
Transparency and traceability File activities such as data movements and access are transparent and traceable at all times
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