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Don't be Caught by Surprise - Be Prepared for GDPR
Any company doing business with individuals located in the EU needs to prepare for GDPR.
Learn how SEEBURGER Managed File Transfer (MFT) can help you mitigate the risks.
The EU Data Protection Ordinance or EU General Data Protection Regulation (GDPR) leads to a far-reaching harmonization of the European data protection law for personal data. The amendments are required by law since May 25, 2018.
Any company doing business with individuals located in the EU needs to comply with GDPR.
The GDPR’s definition of ‘personal data’, so-called Personally Identifiable Information (PII), is very generic: For instance names, birthdays, photos, addresses, and even social media posts fall under GDPR.
GDPR also gives the respective individuals the right to know what and why PII is being collected, and how it’s being used. And they can demand from data collectors the transfer, surrender or deletion of their PII.
Consequently, secure data exchange will become critical when personal data is involved. By law this requires:
Personal data can be exchanged in a number of ways, i.e. system-to-system (upload of batch files, scheduled FTP transfers etc.), system-to-human (planned reports, ad-hoc enquiries etc.) and human-to-human (e-mails, flash drives etc.).
Companies with uncoordinated and decentralized data exchange run the risk of committing data breaches as of May 25th, 2018. Whether intentional or accidental, data leakage from key business applications continues to be a threat for many companies. Leakage can result in data breaches that violate rules, including: internal compliance mandates, partner or customer service level agreements (SLAs), and privacy or data protection laws like GDPR.
Not meeting GDPR requirements represents an existential risk for companies. Violations can cost your company in fines, time and money (potentially €10-20 million and up to 2-4% of worldwide group turnover). The penalties for inadequate protection of personal data also have an impact on those who are directly responsible, e.g. Managing Directors, board members, Data Controllers, CISO etc.
Data Protection Impact Assessments for technologies which have a high risk of processing personal data need attention in the following areas:
Sharing files amongst people and systems is essential to today’s increasingly automated business operations. But when file sharing is not included in the design, execution and monitoring of core business processes, costly vulnerabilities are inevitable.
With a secure Managed File Transfer (MFT) solution, business-critical data of a company can arrive at the right time and in the right place. Besides PII this could also be financial data, price lists, contracts, payment information, intellectual property, inventory, orders or supply chain data etc. At the same time, the sender is able to track and prove receipt.
SEEBURGER BIS MFT is a solution that provides secure and monitored end-to-end management of all file transfers.
Besides being ready for GDPR other reasons for data protection exist in many industries:
SEEBURGER BIS MFT is a solution that can help businesses become GDPR ready. With an MFT solution in place, every file is governed by policies and it will help validate, check and securely move data of any size between internal applications, companies, partners, customers and employees. This also avoids hidden costs of ‘free’ file sharing by way of the business advantages realized by including file transfer in your business process management strategy.
The 2-year transition period for the introduction of the GDPR requirements has ended on May 25th, 2018. An introduction to the scope of GDPR regulation in the blog of SEEBURGER’s CISO.
The exchange of personal data between companies is a common security weakness. Read more on the blog post of SEEBURGER’s Head of Global Services & Support.
Reasons for and requirements of GDPR. Read the perspective of a bank in Ulf Persson's blog.
GDPR is making a lot of noise both domestically and globally. Recently major US technology companies, the FANG companies (Facebook, Amazon, Netflix and Google), have made a splash with the opening of new privacy centers along with attention to data privacy to help their companies comply with Europe’s GDPR regulation that arrived on May 25th, 2018.
We appreciate your interest in SEEBURGER.
Secure storing and file sharing via the SEEBURGER Cloud – use upload and download links to share files with external partners.
Secure delivery of file attachments via Outlook Add-in – send encrypted attachments protected by password.
Transfer sensitive personal data in clarification cases – create, view and answer clarification cases in a fast, easy and secure way.
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