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The EDIFACT INVRPT (INVentory RePorT) message is sent between trading partners to inform them about suppliers held inventory or a partner’s current stock levels. They are used to describe the current availability of stock or goods. They can be used to inform about initial stock, final stock, and the movement of goods between warehouses for a specific period. It follows the EDI message standard UN/EDIFACT and could be considered an essential message type for the electronic purchasing process.
A supplier of goods would use the EDIFACT INVRPT to update their partners with their current stock levels and future stock levels. This would allow their Partners to plan their future orders, and the supplier can start selling their goods before they have been produced or have arrived to site. These messages are also used to inform partners that items are out of stock.
Inventory Reports are typically generated via a supplier’s in house system into their specific ERP format, such as INVRPT IDOC. The EDI solution would then translate this information into the partner’s specific EDI format. Within the EDIFACT standard, some of the more commonly used versions are:
The inventory reports contain a range of information that details the supplier’s stock. The message is sent, received, and processed by an EDI Solution, which could either be an online EDI Cloud Service or an in-house EDI software solution. It is essential to follow the partner’s specific EDIFACT INVRPT standard to ensure all mandatory and required information is supplied.
A typical EDIFACT INVRPT Message includes:
Once a partner receives a new INVRPT EDI message, their EDI solution can process this information and convert it to their own in house ERP format. Once in this recognized format, this information can be imported into the ERP system and update this supplier’s current and future stock levels to aid future orders from the Partner.
EDI messages sent between business partners follow a typical sequence of steps, dependent on the industry in which they operate.
The below example shows where the INVRPT could be used in conjunction with other messages in a Retails scenario:
VDA messages are still commonly used in the automotive industry. The VDA 4990 Global Inventory report would be the equivalent message sent if using the VDA standard of messages. If partners were using the ANSI X12 standard, an EDI 846 Inventory Inquiry message would be used instead.
Exchanging planning documents via EDIFACT INVRPT brings benefits to both customers and suppliers:
By using the EDIFACT INVRPT messages, many future problems may be avoided
When you look into replacing your legacy EDI solution with the latest and greatest technology, you should evaluate your options for operating in a cost-effective way. SEEBURGER provides you all options booking it as an EDI Cloud Service in the SEEBURGER Cloud or in public cloud environments like the ones from Google, Azure, AWS etc. as well as an on-premises software solution.
What is EDI?
What is AS2?
What is AS4?
What is OFTP2?
EDIFACT: The Universal Message Standard
EDI Message Standards – An Overview
What is ANSI X12?
What is an EDI Mapping?
What are EDI Benefits?
What Is the Meaning of Being EDI Capable?
EDI Operating Models: On Premises, iPaaS or Full Service EDI
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