Managed File Transfer (MFT): the right way to share large, sensitive, or high-value files
You no longer have to-put up with restricted e-mail attachment sizes (typically 8MB), nor do your systems need to remain at the mercy of outdated forty-year-old transfer protocols such as FTP.
The new world order consists of a little-known secret corporate weapon known as Managed File Transfer (MFT), and when deployed properly can help you be a superhero by retaining control of your intellectual property (IP), avoid being a rule breaker by demonstrating compliance, and allow you to do what matters most by focusing on core business.
Be a Superhero by Retaining Control of Your Intellectual Property (IP)
After its people, a company’s most prized asset is its intellectual property (IP). Using inappropriate mechanisms can cause leakage of sensitive IP which can in turn cause corporate harm on multiple fronts, e.g. loss of competitive advantage, financial penalties incurred for negligence, share value depreciation, brand trust issues amongst the markets etc. With a Managed File Transfer (MFT) solution in place, risks such are these are vastly mitigated against.
Flexible and secure data interchange with external development partners
BSH Hausgeräte GmbH - largest household appliance manufacturer in Europe
The objective of BSH was to complete the new set up of the entire file transfer process with external development partners to a single solution from one source within the framework of a PDM/PLM consolidation. During this process, factors such as future security, modern interfaces and up-to-date technologies were to be taken into account. At the end of the decision making process, SEEBURGER's MFT solution was chosen as best fit.
“With the new, future-proof software, everything is provided from one single source. BSH has also been able to make significant savings due to the phasing out of the old ad-hoc transfer solution.”
Hartmut Weber, Service Manager of EDI, Factories at BSH Hausgeräte GmbH
Imagine the scenario where a product development team needs to securely collaborate with development partners by way of sharing CAD drawings, image renderings etc. in effort to quickly ready a new product for market and thus gain competitive edge. In parallel to the development of the product, the marketing team needs to securely engage advertising agencies to produce print and video ads in time for the new product launch.
Using existing corporate e-mail, personal e-mail, file sharing services such as DropBox and writing to physical media (USB sticks, flash drives, discs etc.) and then posting/couriering come with inherent challenges that create security and compliance issues as well as a poor user experience. A Managed File Transfer (MFT) solution however provides:
Avoid Being a Rule Breaker by Demonstrating Compliance with Regulations
Adhering to changes such as GDPR without appropriate controls in place can not only prove to be challenging, but also costly in the case of incurred penalties. Without an appropriate IT solution in place, regulatory rules are challenging to implement - especially in a sprawling IT landscape that never seems to stay static. With a Managed File Transfer (MFT) solution in place, regulatory rules can be reflected in the workflow and centrally managed to easily accommodate any future changes.
Highest security levels and easy-to-use services for its customers
Raiffeisen Informatik GmbH - leading technology service provider to banks and insurance co.'s
Raiffeisen Informatik chose SEEBURGER's MFT for its highly configurable technology and comprehensive technical capabilities to add to its customer-friendly service offering for its banking and insurance customers.
“In addition to providing an easy to use service and the technical specifications needed, SEEBURGER also offers a flexible licensing model based on actual usage of the service. This means our customers are using a high value, lower cost service.”
Johannes Freudl, Team Leader – Managed File Transfer, Raiffeisen Informatik GmbH
Imagine the scenario where sensitive information needs to be shared conveniently and expediently in relation to a significant event, e.g. reporting a vehicle accident to one’s insurance company, reporting a crime in progress to the local law enforcement agency etc. Mobile devices are typically used in situations such as these to capture vital information, e.g. details of parties involved, still images of resulting accident damage (often with GPS tagged geo-location data), video footage of a crime in progress, etc. This information needs to be securely extracted from the person’s mobile device and placed on the insurance company or law enforcement agency’s reporting system.
Utilising personal e-mail accounts and file sharing services such as DropBox instead of a dedicated Managed File Transfer (MFT) solution on a mobile device comes with inherent challenges that create security and compliance issues as well as a poor user experience. A Managed File Transfer (MFT) solution however provides:
Do What Matters Most by Focusing on Core Business
The most successful companies are those that are able to execute against their plan/vision without being sucked into the vacuum of non-core business activity, e.g. figuring out how to move computer files around that contain sensitive/important information (often large in size). Without an appropriate IT solution in place, staff waste valuable time in trying manipulate outdated tools and inappropriate practices into performing a job they were never designed to do. With a Managed File Transfer (MFT) solution in place, employees and machines are empowered to send files containing sensitive data to the right place at the right time.
Alliander N.V. - leading distributer of energy such as electricity, (bio)gas and heat
“We evaluated seven different MFT platforms before selecting SEEBURGER. Within Alliander we saw resistance to using an MFT platform in the beginning - because NAS shares are so easy to implement. Today we see an understanding for Managed File Transfer and it’s now a prerequisite for every project.”
Joop Aalbers, Application Consultant at Alliander
Imagine the scenario where sales performance and inventory data files from each subsidiary need to be sent securely and in a timely fashion to HQ (Headquarters) on a daily basis. Conversely, price adjustments, promotions and catalogue updates need to be distributed from HQ to all subsidiaries on a periodic basis.
Using File Transfer Protocol (FTP) or shared storage (SAN, NAS etc.) instead of using a Managed File Transfer (MFT) solution comes with inherent challenges that create security and compliance issues as well as a poor user experience. A Managed File Transfer (MFT) solution however provides: