What Is an ANSI X12 EDI 832 Message?

An ANSI X12 EDI 832 message, also known as a Price/Sales Catalog, is an electronic catalog message used by suppliers to exchange product, pricing, packaging, terms, and promotional information with customers. It helps customers keep product and price data current in business software and supports more accurate downstream purchasing, including EDI 850 orders. The message replaces paper-based catalogs that can become outdated quickly, because an electronic catalog can be resent and updated whenever the supplier needs to share new or corrected catalog information.

Key takeaways

EDI 832 is used to send Price/Sales Catalog data from a supplier to customers.
The message can update product, price, packaging, minimum-order, terms-of-sale, and promotional-discount information.
In retail EDI workflows, EDI 832 data can help customers create more accurate EDI 850 orders and plan future ordering.

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A supplier generates an EDI 832 message and sends it electronically to customers that need current catalog and pricing information. After receipt, the customer can import the data into business software, update ERP and purchasing information, and use the catalog details to support ordering decisions.

In addition to product descriptions and prices, the EDI 832 file format can contain customer-specific data that is agreed between the supplier and the individual customer.

When a customer receives an EDI 832 Price/Sales Catalog message, the EDI system checks the message against the expected EDI 832 file format. If the message is syntactically correct, the ERP system can add new information, update the internal ordering system, and help the customer plan future order schedules with the supplier.

The customer can then create and plan future EDI order messages based on the received catalog information and send those orders to the supplier.

Typical EDI 832 processing steps

The supplier creates the Price/Sales Catalog message.
The supplier sends the EDI 832 message electronically to the customer.
The customer EDI system validates the message structure against the expected format.
The ERP or ordering system updates product, price, or catalog information.
The customer uses the updated data to plan and create future EDI orders.

ANSI X12 832 — Typical workflow example from the retail industry

An EDI 832 Price/Sales Catalog normally contains two main sets of information: product information with details about goods and services, and pricing information, including recent or future changes.

Supplier name, address, and contact details
Item details, descriptions, specifications, and units of measure
Packaging information
Current and future prices
Minimum order quantities
Terms of sale
Promotional discounts

ISA*00* *00* *ZZ*SENDER *12*RECEIVER *231014*1243*U*00401*000000001*0*P*>~
GS*IN*APP SENDER*APP RECEIVER*20231014*1243*0001*X*004010~
ST*832*0001~
BCT*RC*CATALOG1*10*******00~
DTM*043*20231114~
N1*SE*SELLINGPARTY*92*1234~
LIN**BP*MATERIAL1~
DTM*043*20231114~
PID*F****DESCRIPTION~
CTP*RS*SLP*100.00*1*UN~
CUR*SE*USD~
LIN**BP*MATERIAL2~
DTM*043*20231114~
PID*F****DESCRIPTION~
CTP*RS*SLP*120.00*1*UN~
CUR*SE*USD~
CTT*2~
SE*16*0001~
GE*1*0001~
IEA*1*000000001~

Typical EDI file exchange problems can come from incorrect or unknown master data. For example, if an item product ID changes, the customer system may need a reference to the old ID so it can identify what is being amended. If an EDI 832 Price/Sales Catalog message is received but not expected in the customer ERP system, the issue may need manual correction.

Availability

Customers can quickly see what the supplier is offering.

Effective advertising

Suppliers can highlight and plan promotional or special offers.

Automatic ERP ordering

EDI catalog information can update the customer ERP ordering system.

Data syncing

Customers and suppliers can align catalog data for future orders.

Error handling

Electronic catalog updates can reduce errors and help correct previously sent errors.

In the EDIFACT message format, the comparable message is PRICAT, the Price Catalog message. UN/EDIFACT is commonly used throughout Europe and Asia.

SEEBURGER supports EDI with options including EDI Cloud Service, SEEBURGER Cloud, public cloud environments such as Google, Azure, and AWS, and on-premises software operated by the customer.

Case Studies

Henkel: Henkel Merged Their Beauty and Laundry Business Including a Worldwide EDI Integration Project