Logistics Industry

Supplier Portal Service

With the Supplier Portal Service, SEEBURGER offers a WebEDI portal to integrate your non-EDI enabled suppliers into your EDI infrastructure. Your suppliers can receive your orders, create the follow-up documents and send them back to you.

 

Companies still exchanging their documents paper-based with their suppliers, face many disadvantages: transaction costs, need for clarification with employees or suppliers, or time-intensive and error-prone document management.

Hence, there are many upsides to electronic data interchange. But what if your suppliers use neither an EDI system nor an ERP system, or what if only a few documents need to be exchanged? This is where the SEEBURGER Supplier Portal Service comes in: a WebEDI portal in the SEEBURGER Cloud, which can be built on your EDI infrastructure.

Supplier Portal: The One WebEDI Solution to Integrate all your Partners

Quick Access Video

Watch our Quick Access Video to get a brief overview of the SEEBURGER Supplier Portal Service.

Description

By using the Supplier Portal Service, you can deliver the orders coming out of your ERP system in a formatted view to your suppliers (1). Your suppliers have to log in to the WebEDI portal in order to create the follow-up documents (2) and send them back to you via the SEEBURGER Cloud (3). The documents are converted into the agreed target format, so you can use the same message format with either classic EDI or WebEDI.

Supplier Portal Service

With our free standard app Business Tracking, you can see all sent and received documents. Your suppliers can see all documents in overview tables. The infrastructure of the SEEBURGER Cloud is managed and monitored by SEEBURGER teams.

In order to use the Supplier Portal Service, SEEBURGER will perform a one-time installation. Here you can choose between the following message types (depending on which message types you want to exchange with your suppliers): orders, order changes, order responses, delivery notes (optional labels with barcode), goods receipts, invoices, and credit notes.

After that, you can connect your suppliers on your own. You can connect them one by one, or use the CSV upload to connect a large number of suppliers at the same time. Your suppliers don’t need to perform an installation – they only need a computer with internet access.

SEEBURGER Cloud – SPS Message Types

Advantages of the Supplier Portal WebEDI Cloud Service
 

  • Save time and money

    Leave behind error-prone and time-intensive manual document management. The electronic processing of your orders will both make the cooperation between your company and your suppliers more reliable, faster, thus more efficient and reduce your transaction and communication costs.

  • Easy to use and transparent

    Your suppliers only have to register for the SEEBURGER Cloud, there will be no installation work or costs. Comfortable order processing based on user-friendly overviews creates a high acceptance among your suppliers. You and your suppliers see for example the upcoming tasks for every order.

  • Flexible

    It doesn’t matter which industry you and your suppliers belong to – you can use the Supplier Portal Service for every industry. You choose only the processes you need, when the service gets configured, and define which information your suppliers have to provide within the follow-up documents.

  • SEEBURGER as an experienced WebEDI provider

    We look back on many years as an experienced WebEDI provider. We offer a continuous product expansion as well as a standard connection via EDI and WebEDI on one platform incl. ERP connection.

Product Details of the Supplier Portal WebEDI Cloud Service

E-mail notification for incoming orders

When new orders are available, your suppliers will receive an email notification from the SEEBURGER Cloud. Your suppliers can activate or deactivate this function.

Short-term archive in the WebEDI portal

Completed order processes are stored in the WebEDI portal for 30 days and can be printed and downloaded by the supplier.

 

Creating follow-up documents using turn around process

The information you are sending with your orders, is automatically included in the follow-up documents (“turn around process”). This reduces the processing effort of your supplier. The reference numbers of process documents are provided as well, to simplify the allocation to your ERP system.

Graphic presentation of document relations

A graphic presentation helps the supplier to keep an overview of all documents of partial deliveries, collective delivery notes or invoices. It shows the relation of all documents belonging to one process.

Order overview

The supplier can see the process progress of every order by the coloured marking within the order overview:

  • dark grey: has to be edited next
  • light grey: has to be edited
  • dark green: completed
  • light green: partially completed

PDF print of all documents

Your supplier can create all documents and overviews as a PDF and print them. The PDF shows all information you configured for the detail screens.

Overview of all deadlines

The deadlines for orders are determined depending on the delivery date. The supplier sees how many documents are left to be edited.

Flexible configuration of user interface

You can configure the user interface for the suppliers depending on your requirements. Choose between: „show or hide field“, „mandatory field“, „optional field“ or “not editable by supplier”. This way, you can get all necessary information from your supplier, and the supplier avoids extra work with information you don’t need.

Packaging information

Your supplier can transmit the packaging information before the physical delivery. If the supplier provides his own number range, the SSCC (Serial Shipping Container Code) gets automatically generated.

Label print

In the delivery note, the supplier can print a label for the packaging, which can be attached to the packaging. At the delivery, the goods receipt is automatically posted after scanning the bar codes of the label. You can choose between various layout templates for the labels.

The fee for the Supplier Portal Service consists of the following components: an initial setup fee for the required work within the scope of the initial project and a monthly fee according to usage depending on the number of suppliers.

Do you have any questions?

Please don't hesitate to contact us!