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What is a VDA 4908 Message?

The VDA 4908 is used to exchange credit note data. Therefore credit note data is sent from a customer to a supplier using the VDA 4908 format.

VDA 4908 is an EDI standard document for electronic credit note processes in automotive and manufacturing defined by the VDA (German Association of the Automotive Industry or in German Verband der Automobilindustrie e. V.). The new VDA 4938 message replaces both the legacy VDA 4906 invoice message as well as the VDA 4908 message for credit notes.

The VDA 4938 format is built on EDIFACT (D.07A Version) and thus is a subset of the EDIFACT INVOIC intended for the automotive processes.

The use of the VDA 4908 Message

EDI Trading Partners are able to use the VDA 4908 message in order to automatically exchange credit information and to directly align the billings against the representative orders. Therefore the VDA 4908 message consists of segments containing billing and credit information for the exchanged materials/services and information about sender and recipient.

Processing of the VDA 4908 Message as a Credit Note

VDA 4908 comes from a customer with the credit note data on his end. Then the message is received and validated by the supplier’s EDI system before it is forwarded to its ERP system. There the credit note data is aligned against the shipments that were referenced in the VDA 4908 message.

How is the VDA 4908 Format called in other EDI Message Standards?

The VDA 4908 standard defines a format widely used in automotive industries. In the EU and ASIA in other industries like CPG or retail the EDIFACT INVOIC standard is very common to exchange invoice and credit note data.

The VDA 4908 message is one of the two predecessors of the new VDA 4938 message for invoices.

Move from VDA 4908 to the VDA 4938 Invoice message

When moving to the latest VDA standards like VDA 4938 for invoicing and credit note handling while supporting JIT processes in a highly integrated supply chain, you need a very reliable EDI operation. Using SEEBURGER you can get the new format and a very stable operation quickly:

  • The SEEBURGER canonical mapping approach can quickly convert the documents to the new data format based on a new partner mapping from the SEEBURGER partner profile repository.
  • The SEEBURGER BIS Platform provides flexible deployment: On-premises or as a SEEBURGER EDI Cloud Service or in a public cloud environment.
  • Take your integration beyond EDI with API and MFT at your own speed. With SEEBURGER, you get the hybrid integration platform from one source.

Do you work in a sector with its own specific needs?

Take a look at the SEEBURGER range of industry-specific solutions