What Is an ANSI X12 EDI 810 Message?

An ANSI X12 EDI 810 message is an electronic invoice exchanged between a supplier and a customer. It is based on the ANSI X12 standard and is used to transmit invoice information electronically so business partners can replace paper-based invoicing, validate invoice data, acknowledge receipt, and route invoice records into the customer’s ERP system.

Key takeaways

The EDI 810 replaces paper-based invoice exchange with structured electronic invoice data.
A supplier generates the EDI 810, sends it to the customer, and the customer can return an ANSI X12 997 functional acknowledgement after successful receipt.
EDI 810 invoice data typically includes invoice number, invoice date, shipment references, payment terms, charged items, and surcharges or discounts.

No time to read?

Watch our video!

Trading partners use the ANSI X12 EDI 810 message to automatically exchange invoicing information and align billing against the related orders. The message contains segments for billing details, exchanged materials or services, and sender and recipient information. When partners communicate through EDI, the EDI 810 is designed to replace the paper-based invoice.

The supplier generates the EDI 810 and sends it to the customer. The customer-side receiving system validates the message against ANSI X12 EDI 810 specifications. After successful receipt, the customer can return an ANSI X12 997 functional acknowledgement to confirm receipt of the invoice message. The EDI 810 data is then forwarded to the customer’s ERP system, where it appears as a new invoice record.

ANSI X12 810 — Typical workflow example from the automotive industry

Depending on the financial process, the customer can send an ANSI X12 EDI 820 message after the EDI 810. The EDI 820, also called Remittance Advice, contains payment instructions that help suppliers reconcile received payments against the invoices they issued.

The ANSI X12 EDI 810 guideline specifies the segments and elements used to build an electronic invoice message. A typical EDI 810 includes the following invoice information:

Invoice number
Invoice date
Shipment reference
Terms of payment
Charged items
Surcharges or discounts

Example area	Source-supported example
Envelope and group segments	ISA, GS, ST, SE, GE, IEA
Invoice header and references	BIG, REF
Parties and address details	N1, N3, N4
Payment, freight, item, and total details	ITD, FOB, IT1, PID, TDS, ISS, CTT

ISA*00* *00* *08*SENDER *08*RECEIVER *231014*1507*U*00401*000000001*0*P*>~
GS*IN*APP SENDER*APP RECEIVER*20231014*1507*0001*X*004010~
ST*810*0001~
BIG*20231014*INVOICE1*20231014*ORDER1~
REF*IA*VENDOR ID~
N1*SU*SUPLIER NAME*ZZ*11222333~
N1*ST*SEEBURGER AG*ZZ*00000085~
N3*EDISONSTRASSE 1~
N4*BRETTEN**75015*DE~
ITD*08*3*1**30*******CHK~
FOB*PP~
IT1**420*CA*15.6**UP*123456789*IN*987654321~
PID*F****DESCRIPTION~
TDS*655200~
ISS*420*CA~
CTT*1~
SE*15*0001~
GE*1*0001~
IEA*1*000000001~

Common EDI 810 processing problems are usually related to wrong or missing data. If information in the EDI 810 is not known in the supplier’s ERP system, processing errors can result.

Missing or wrong references for parts, delivery, or order data
Missing prices or price units
Wrong or missing payee or payer references

Exchanging invoice information through ANSI X12 EDI 810 can reduce manual workload, help prevent input errors, make invoice information available electronically, and speed up the exchange of invoice data. When invoices are sent as EDI messages, invoice data can be available directly as electronic information for processing and archiving.

Additionally, EDI exchange through AS2, OFTP2, SFTP or VANs can support confidential exchange of billing information.

ANSI X12 is widely used in the NAFTA region. In other regions, including the European Union and Asia, EDIFACT and VDA messages are more common. Comparable invoice-related standards include EDIFACT INVOIC, VDA4906, and VDA4938.

SEEBURGER supports EDI 810 message processing with EDI solutions that can be operated on premises, as an EDI Cloud Service in the SEEBURGER Cloud, or in public cloud environments. These operating models help organizations send, receive, and process EDI messages such as the ANSI X12 EDI 810.